With the release of various Covid-19 vaccines and boosters, organizations around the globe are making the inevitable move toward hybrid working conditions where employees, students, and visitors are returning to in-person experiences. But how do you keep track of who has been vaccinated? This jumpto365 Recipe allows users to voluntarily yet privately submit their vaccine status via an easy-to-use Power App so your organization can plan accordingly and strategically.

This jumpto365 Recipe provides a modern, easy-to-use Power App form to submit name, vaccine and booster doses, dates of the doses, and other personal information so the team overseeing vaccination metrics have quick, easy access to required data.  

End user experience

Enter your vaccination information and update your entry upon receiving additional doses of a vaccine. Access the app using a a desktop browser or the Power Apps app on your tablet or mobile phone. Your information remains safe and secure in the Microsoft 365 cloud thanks to its HIPAA- and GDPR-approved data protection policies and a setup that allows only privileged people to access the submissions (if published as designed).

Implementation

This jumpto365 Recipe is quick and easy to install and requires about 50 minutes of work for the app owner to implement and publish. Anyone who can create a SharePoint site and has access to the Power Apps Studio can implement and manage this app; IT support is likely unnecessary unless you want to configure the app with more complex features or you need help with Power Apps licensing.

The Recipe package includes the template Power App, a step-by-step implementation guide for the app owner, and a configurable end user guide to help with change management. You load the Power App template, create some Microsoft Lists in SharePoint to store app settings and submissions, and use SharePoint features out of the box to manage access. As designed, permissions to vaccine attestations are limited to the app owner and anyone the app owner deems needs access.

Once published, you can link to the form directly from within communications, your intranet, or other knowledge sources. You can also embed the app directly in a SharePoint page using the Power Apps web part or in Microsoft Teams using custom tabs. The app is also accessible on mobile devices and tablets through the Power Apps mobile app.

The app and lists are configurable from the start. You can add fields, brand the design, and even add workflows and automation if you have the need. The implementation guide provides some ideas for adding automation and configuring the experience. You can update the app after publishing to accommodate changes or needs that arise over time.

Cost planning

If your organization subscribes to any Microsoft 365 or Office 365 license (except for Office 365 F1), this app is free to implement and use in perpetuity for all individuals who 1) have one of those licenses assigned and 2) have Power Apps enabled for their account. This app uses free connectors, so there is no need for per-user or per-app premium licensing (i.e., no added cost). If you do not use Microsoft 365 or Office 365 licensing or you're not sure if you do, reach out to your IT admin to find out. Learn more about Power Apps licensing before purchasing.